Legal Administrator, Cambridge

Reports to: Legal Administrator - Team Leader

Location: 2 Hills Road, Cambridge CB2 1JP

Hours: 08:30-17:30 Monday to Friday

Purpose

The main purpose of this role is to respond to solicitors’ leasehold enquiries and generate the completion paperwork in a timely manner. In addition, this role will assist with the preparation and submission of company secretary filing requirements, and assist with the administrative aspects of sub-letting and other legal procedures.    

Responsibilities

Duties include but are not limited to:

1. Reply to Enquiries (RTEs)

  • Produce standard leasehold reply to enquiry (RTE) information packs for the portfolio of managed estates and review and update where necessary. 
  • Generate and assist with invoicing for solicitor's enquiries and Land Registry requests.

2. Customer Service & General Administration

  • Provide front line communication (telephone, email and written correspondence) with solicitors, lessees, estate agents and financial advisors.
  • Use and update Encore’s Qube property management software system.
  • Order Land Registry documents via the on-line ordering system.
  • Ensure all relevant paperwork is processed, scanned, tagged within Qube and filed as dictated by the Company
  • Assist with mail merging, letters and mass mailings to residents, tenants and lessees.
  • Ensure the general office environment is maintained as directed by the by Operations Director and Legal Officer.

3. Company Secretarial

  • Company Secretary duties including the filing of annual returns, company accounts and issuing of share certificates
  • Maintain Company Secretarial software (PCSec) and Company Secretary folders.

4. Sub-letting

  • Administration of the notices and consent for sub-letting as per the sub-letting process.

Skills & Experience Required

Qualifications

  • A good standard of general administrative experience is essential.

Experience

  • 1+ years of general administrative experience is essential.

Skills

  • Excellent attention to detail.
  • Excellent computer skills – competent in mail merging using the standard Microsoft packages.
  • Excellent communication skills – letter writing and good telephone manner is essential
  • Excellent time management, prioritisation and project management skills
  • Excellent people skills – work effectively within a team and adapt your style as required

Behaviours

  • Accountable: take personal responsibility for seeing things through to successful resolution
  • Thorough: attention to detail, the ability to think things through – not just follow a checklist
  • Commitment: take pride in your work and care about your/the team’s performance
  • Mature: common-sense approach. Remain calm & measured while juggling multiple projects
  • Positive: an optimistic, can-do attitude that improves team morale 

How To Apply?

If you like the sound of this role we'd love to hear from you. Please send us your CV and a covering letter and we will get back to you as soon as possible. If you’d like to speak to someone about any of the roles advertised here please call our Recruitment Team on 01223 866980 rather than the office where the role is located.

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