Purchase Ledger Clerk, Cambridge

Reports to: Purchase Ledger Supervisor

Location: 2 Hills Road, Cambridge CB2 1JP

Hours: 08:30-17:30 Monday to Thursday, 08:30-17:00 Friday

Purpose

The Purchase Ledger Clerk is responsible for managing the day to day supplier accounting function on behalf of the estates managed by Encore. Part of the Client Accounting team, this role involves interaction with all departments of the company, including Estate Management, Legal and Facilities, and also requires liaison with external contractors and suppliers.

Responsibilities

In all areas, you will need to ensure that company policies and procedures are consistently applied to the required standards, delivering on time and with a high degree of accuracy. Duties include but are not limited to:

  • Agreeing and processing all works order supplier invoices
  • Processing all non-works order invoicing e.g. utilities, insurance and telephone
  • Ensuring compliance with sign off procedures at all times 
  • Reconcile supplier statements to the purchase ledger accounts, liaising with suppliers where queries arise.
  • Preparation of weekly payment runs for review by Head of Client Accounts
    • Comparison of required funds to funds available and highlighting areas of concern
    • Raising BACS file and bank movement report
    • Writing cheques where necessary
  • Answering supplier queries by phone and email
  • Assisting the accounts team and other departments with day to day / adhoc duties

Correspondence

  • Reconcile supplier statements
    • Liaise with suppliers to resolve queries
  • Liaise with estate managers / facilities department to ensure all urgent matters are dealt with

Skills & Experience Required

Qualifications

  • 1+ years of purchase ledger experience
  • Experience in service charge client accounting is desirable but not essential
  • Experience with Qube software is desirable but not essential

Skills

  • Excellent time management, prioritisation and diary management
  • Excellent team working with an approachable and helpful attitude to all employees
  • Excellent communication skills, both written and verbal
  • Excellent computer skills – proficient in Microsoft Outlook, Word and Excel

Behaviours

  • Thorough: attention to detail, the ability to think things through – not just follow a checklist
  • Accountable: take personal responsibility for seeing things through to successful resolution
  • Commitment: take pride in your work and care about your/the team’s performance
  • Mature: common-sense approach. Ability to see where improvements can be made
  • Positive: an optimistic, can-do attitude that enhances team morale

These are the key responsibilities of the role. There will be other general duties associated with the position. To be eligible, a candidate must be legally able to work in the UK.

How To Apply?

If you like the sound of this role we'd love to hear from you. Please send us your CV and a covering letter and we will get back to you as soon as possible. If you’d like to speak to someone about any of the roles advertised here please call our Recruitment Team on 01223 866980 rather than the office where the role is located.

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